BYLAWS ROANOKE VALLEY DEMOCRATIC WOMEN
Article I Name
The name of the organization shall be Roanoke Valley Democratic Women.
Article II Objectives
The objectives of this organization shall be to advance and promote, in every proper way, the principles of the Democratic Party, as declared in its state and national platforms.
Encouraging full and equal participation of women and supporting legislation of prime concern to women are deemed vital concerns of the organization.
Aiming to promote harmony among local Democrats by supporting all Democratic nominees, we will not endorse or support the candidacy of any person prior to her or his nomination.
Article III Membership
All eligible voters, whose political views are in accord with the national, state, and local goals of the Democratic Party and who are willing to support the party nominees, shall be eligible for membership.
Article IV Officers and Their Election
Sec. 1: The Officers shall consist of a President, five Vice Presidents, a Recording Secretary, a Treasurer, and a Corresponding Secretary. Officers shall be elected to serve for a term of two years. Elections shall be held at the organization’s March meeting in each even-numbered year. The President may appoint a Parliamentarian, a Chaplain, and a Historian.
Sec. 2: In the absence of the President, the first Vice President shall preside. Then, in order, the second, third, fourth, and fifth Vice Presidents shall preside. Each Vice President shall serve as chair of a standing committee: Program Committee [first Vice President]; Hospitality Committee [second Vice President]; Membership Committee [third Vice President]; Ways and Means Committee [fourth Vice President];
Legislative Committee [fifth Vice President].
Sec. 3: At the first regular meeting in January of each even-numbered calendar year, the President shall appoint a three-member Nominating Committee. This committee shall present a slate of officers for each office at the March meeting of that year. Nominations may be made from the floor with the prior consent of the nominee. The members shall vote either by voice vote or by show of hands. If there is more than one nominee for any office, the vote for that office shall be by written ballot.
Sec. 4: Elected officers are limited to two consecutive terms in the same office. Installation of officers shall take place at the May meeting of each even-numbered calendar year.
Article V Duties of Officers
Sec. 1: It shall be the duty of the President to preside at all meetings and to perform all other duties pertaining to the office. She shall appoint all additional necessary committees. She shall be an ex-officio member of all committees, with the exception of the nominating committee and shall have general oversight of all the work of other officers and committees.
Sec. 2: In the absence of the President, the first Vice President shall perform all duties pertaining to that office. In the event that the President resigns, or otherwise becomes unable to serve out her term, the first Vice President shall succeed at once to the office. As soon as possible, the Board shall select a first Vice President.
Sec. 3: The Recording Secretary shall keep and properly record the minutes of all meetings, and said minutes shall be read at the following meeting.
Sec. 4: The Corresponding Secretary shall be responsible for informing the membership in a timely manner of all meetings and activities of the organization.
Sec. 5: The Treasurer shall receive and have charge of all funds of the organization and shall properly deposit said funds in the organization’s specified account. She shall disburse such funds as authorized by resolution or motion of the organization or upon the authority of the Executive Committee. She shall keep an accurate account of all receipts and disbursements and submit all required reports. She shall maintain an accurate membership roster.
Article VI Executive Committee
The Executive Committee shall consist of all officers and the immediate past President. In the absence of an adopted motion or resolution of the membership in a regular meeting, the Executive Committee shall have full authority in all matters pertaining to the business of the organization. Five members of this committee shall constitute a quorum.
Article VII Meetings
Sec. 1: Regular meetings of the organization shall be held six times a year at such time and place as the Executive Committee shall determine. Twenty-five members shall constitute a quorum.
Sec. 2: Special meetings of the organization and/or the Executive Committee shall be called by the President. Notice of such a meeting and its objectives shall be provided in a timely manner.
Sec. 3: All vacancies not provided for shall be filled by the Executive Committee to serve until the next election.
Article VIII Dues
Sec. 1: The Executive Committee shall determine the amount of the annual dues.
Sec. 2: The Membership Committee shall be responsible for collection of dues. Annual dues shall be payable each year after the member has joined. A written notice shall be sent to the member when dues are payable.
Article IX Records
All officers shall turn over all records, including electronic records, to their successors upon completing their terms of office.
Article X Parliamentary Authority
The most current edition of ROBERT’S RULES OF ORDER shall be the authority on all points of parliamentary procedure not covered by these bylaws.
Article XI Amendments
These bylaws may be amended at any regular meeting of the organization by two-thirds vote of those present and voting, provided notice of said amendment(s) has been submitted to the membership at the previous meeting.